A project will be completed only when the project management components are well-defined. When a project needs to be carried with certain procedures and timelines in mind, some factors are essential. A project manager will only be able to navigate well once the factors like planning, execution, and monitoring are in hand.
A project manager must have an objective so that individuals know the results they can achieve. Based on the needs, the project’s overall set up can be established can occur. Any plan must be measurable either quantitatively or qualitatively. The team members are also expected to understand the requirements to make them attainable. Also, deadlines keep the team motivated to reach its goals.
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Planning, Execution and Monitoring
The basic project management process involves three basic steps-planning, execution, and monitoring. Any company is always bothered about the project creating value and making a profit.
Execution and monitoring phase in a project
The longest phase of the project is monitoring and execution. It can take several months or even years to complete. Some of the basic steps are
- Firstly, distribution of work
- Secondly, execution on it
- Monitoring progress
- Planning changes
- Reporting progress
- Lastly, implementing changes
Many keep wondering how to start the execution and monitoring phase. Well, the answer is simple, it can begin with a meeting. Inform all the members of the project that the work is starting. Ensure that all the members are aware of the goals. Next, introduce everyone to each other and keep the team motivated.
If a physical team meeting is impossible, an e-meeting can also work. The execution and monitoring cycle is simply and an efficient project management team is expected to do the below:
Keep track of time – Is the work completed on time?
Budget- What is the amount required for the competition of the project?
Quality– Is the quality of the project maintained?
Risk- Is there any related risk that has been discovered?
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Change management is a different subject, and students might find it difficult to handle it independently. It is normal to ask for change management assignment-related support from others or from experts at MyAssignmenthelp.com.
Why does a project need to be monitored?
The main role of a monitoring task is to see if there are any issues the team can fix. After finding the point, it needs to be fixed. Next, the team must find a way to do things in a planned manner.
Planning
Each part of the project needs to be well-planned. A project manager must be able to explain the status, describe changes and show improvements. Next, a call to action should be taken.
A project plan must be able to guide members on how to complete the task. Everyone will be able foresee issues which will lead to efficiency.
A plan must be well analysed, prioritised, and ensured so that every single step could be properly dealt with. The stakeholders are also defined in the project plan, if it is—a person, company, or party.
Then expectation are set and meeting is held to get an opinion. Sometimes plans are also reassessed to check their significance. Next is the final evaluation; proper project management tools can be deployed, and a work breakdown structure can be provided to the team. Project documentation is also a part of it and must be done carefully.
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